The idea of “taking notes” is different for any individual. Some might perceive it as the old-fashioned method of jotting down the information with pen and paper. Others might think of it as typing it out on a laptop or tablet. And then there are those who are more outside of the box that write in cursive or take photos to keep a track of screenshots collected. Whatever method is being utilized, the value of note taking should not diminish; it should develop and transform into a structured template that can be used in any type of situation. Jotting down notes helps retain the information retrieved, allows that information to be used as a resource or reference point for the future and improves the overall focus for each person during an event.
Helps Retain Information
Good note-takers treats their notes like a work of art. They have a cadence and style that can read like novels. Paragraphs that lead to sub-paragraphs that lead to bullet points and so on and so forth. One should be able to look back at their masterpiece and understand what is going on without having to dissect and comprehend what is being communicated. The same follows suit for note takers that rely on visual elements such as screenshots or photos. There should be a method to the madness when organizing said photos in an archive.
Beyond recalling the information from an event it’s also valuable to take notes on speakers and fellow attendees that might be worth contacting in the future for business purposes. Of course, a good amount of people can be tracked and found on LinkedIn, but it doesn’t hurt to obtain a business card and take notes on the back of the card if necessary.
Can Be Used as a Resource
After the information from the event has been retained it can be stored and used as a future resource. Some of the events that Duuzra manages involve important information pertaining to specific industries in the software, sports or medical fields. Attendees at these events enjoy challenging speakers that come back on stage a year or two after they have given their initial presentation. They bring up older figures that the speaker referenced in the past in order to contrast what the speaker is currently presenting. Sometimes the speaker is caught off guard when the information they presented in the past is contradictory to their current material. This is where note-taking is an advantage to keep speakers on their toes.
Beyond challenging speakers, notes can be passed down or borrowed to fellow co-workers or friends who are interested in the subject material. One such subject that might be of interest to others would be trends in the market or economy that speakers communicate in their presentations. Financial advisors would find this particularly intriguing as they are always looking for the best opportunities to offer their clientele. So, the simple act of note taking could help other people that are looking to benefit in the current economy/market.
Keeping focus and attention at a meeting can be challenging. The question is: what method of note taking alleviates this issue best? According to a Freakanomics podcast, author Anne Trebek (“The History and Uncertain Future of Handwriting”) believes students who struggle with handwriting should be able to use technology as a resource to combat poor motor skills or other issues. The alternative argument coming from social psychology Ph.D. student Pam Mueller and her professor, Daniel Oppenheimer, is that they both experienced better note taking from handwriting their notes instead of using technology. They both felt the difference when they realized more creative ideas were expanded upon in their writing. Mueller and Oppenheimer decided to test this by conducting experiments at UCLA and Princeton to see which method was more effective. Students were split into two groups where one side took hand written notes and the other side took notes via laptop to answer a 10 question test with factual and conceptual questions. The results found that the factual responses showed no difference, while the conceptual responses indicated that the handwritten note takers performed about a half standard deviation better than the laptop note-takers. The surprising thing was that the technology users wrote 50% more information down. Mueller believes that laptop note-takers get stuck in a rhythm of verbatim with the information they are being presented which ends up limiting them in terms of creative output and deciding what is truly important to write down.
In order to improve the creative output and use technology at the same time, Duuzra, has developed a new special function that allows attendees to draw annotations on their screens. The moderator who is in charge of pushing content to the screens can also draw annotations and send it to the screens of all the attendees. This is a useful tool when presentation slides are on the screens and attendees wish to draw connections that might be beneficial for future reference.
The art of taking good notes during an event requires practice, diligence and commitment. Duuzra makes it easier by giving attendees the tools they need to take efficient notes in order to improve focus, retain information and utilize the information as a resource for future use.
Contact us today for a free demo and we would be happy to show you all of the features that our software has to offer.